Creating a numerical countdown

**timothystow** · 02-24-2009, 12:53 PM

I need help figuring a way to show what I have left on a spreadsheet. Please see the following thread with attachments in them. Any help would be appreciated. Thanks.

http://www.excelforum.com/excel-gene...countdown.html

**NBVC** · 02-24-2009, 01:09 PM

It would be thoughtful of you to at least comment in your other thread about why the offered solution might not have been acceptable, before reposting the question...

**Leith Ross** · 02-24-2009, 02:15 PM

Hello timothystow,

I have looked at your workbook. It is very easy to do what you want. The question I have for you is how are the reports generated? I see no formulae or VBA code to create them.

**timothystow** · 02-24-2009, 03:15 PM

The report is generated from another Excel spreadsheet called "Tamextract" which extracts data from a larger database. Then I copy the info I get into a simplified spreadsheet and run a macro that hides some of the columns that are unnecessary to my reporting. When I start to do my work on this spreadsheet, everything on the sheet ( the .xls file that is attached) is the same except the 2 columns (Downpayment and Installments) are in normal black. When I check on these items in another program, I determine which of the Downpayments and Installments that the person listed used and I select that option and then make the 2 options Bold black so I know that was their choice. And this tells me that this line is done and I can go to the next line in this report until this report is finished.

**Leith Ross** · 02-24-2009, 10:45 PM

Hello timothystow,

I just finished a project. Thanks for being patient. If I understand what you are doing, this worksheet is nothing more than a tracking sheet for the the finished reports. This worksheet is not linked directly to database program, correct? You will still have to manually update your worksheet. However, some of the formatting can be preformed automatically on the line you select. Would this an acceptable solution?

**timothystow** · 02-25-2009, 10:40 AM

Yes that is correct. It is not linked to anything else. As far as I can see, anything that would work would be helpful. And I can learn from the formula or VBA programming and go from there. I appreciate your help in this matter. Thanks...

**Leith Ross** · 02-25-2009, 10:34 PM

Hello timothystow,

Your workbook now has the total number of reports, number of completed reports and the number of reports remaining displayed in row 1. A command button has been added to format the selected cell. The format will be applied only to one cell at a time. If the cell is inside the table and in either column "J" or "K", the cell's font will be made bold and the color set to yellow. Once both cells are formatted, the macro will insert the word "Done" in column "L". The formula in cell "E1" counts the number of times "Done" appears in this column. You can hide this column if wish to.

Module1 Macro Code

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Worksheet Formula Code

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**timothystow** · 02-26-2009, 01:10 PM

Leith,

Thank you so much for the help in this. I am actually going to study this and see what I can learn from this programming. Are there any websites that can teach more about formulas and VBA programming and macro programming? Again thank you for your help and for understanding of my issue.

**timothystow** · 02-26-2009, 01:17 PM

The example that you attached, I have downloaded onto my work computer. Now how can I use this macro and formula in other reports as well? Would I need to do some copy and paste of the programming? Thanks

**Leith Ross** · 02-26-2009, 02:41 PM

Hello timothystow,

The macro is in a standard VBA to make it available to all other worksheets. The code is written to format whichever sheet is active when the macro runs. You can add additional command buttons to each worksheet using the Forms toolbar and then attach the macro the macro to the button by right clicking the button and choosing Assign Macro....

Adding Buttons to the Worksheet

Click View on the Excel Menu Bar or use ALT+V.
Click Toolbars or type T to display the available toolbars.
Click on Forms or use the Down Arrow to select this toolbar.
Look for the rectangular icon. When you place the mouse on it you will see Button displayed.
Click on this icon.
Move the cursor to the cell where you want the button. Left Click and Hold the button down while you move the mouse. This will draw the button. Release the button when you are done.
A dialog box will appear asking you to assign a macro. Close the dialog. The macro will be added later.
Repeat steps from 4 on to add more buttons.