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Non Calendar Fiscal Year - Quarterly

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    Non Calendar Fiscal Year - Quarterly

    I've good experience with Excel Forum and have learned much, and thus I'm putting my question up here again.

    This time, my problem is that my company has a fiscal year ending different than the calendar month. In 2010, we have Fiscal Year that starts Nov 28, 2009 and ends on Dec 3, 2010. This year, 2011, we have Fiscal Year that starts on Dec 4, 2010 and ends on Dec 2, 2011.

    I know it sounds confusing, but I've attached a file and you see it clearly that on the sheet 'FY 2010', you can see that Nov 28, 2009 (top left) is the beginning of the year, and Dec 3, 2010 (bottom right) is the end of the year. The same with 'FY 2011'

    Also notice that, in the 'FY 2010' or 'FY 2011', it tells you which are the quarters.
    e.g1. Second quarter of 2010 are from March 6, 2010 to June 4, 2010.
    e.g2. Second quarter of 2011 are from March 5, 2011 to June 3, 2011.

    Now this brought to my difficulties. How should I do in Excel or in VBA macro/code in order for me to assign it to the correct quarters. Even better, if you could put the year in for sorting purposes.

    For example, if the date is April 29, 2011, it should be Q2 (or FY11-Q2). Date shows Sept 2, 2011, it should be Q3 (or FY11-Q3).

    More example is on the attached file on 'Sheet1'

    Thank you for the people out there to help me with this problem.
    Attached Files Attached Files

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    Re: Non Calendar Fiscal Year - Quarterly

    One way is to build a 2 column lookup table as in the attached

    Note that this method caught what appears to be an error in your sample. I highlighted it for you.
    Attached Files Attached Files

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    Re: Non Calendar Fiscal Year - Quarterly

    HI Cutter,

    Thanks for the answer, I've looked at your attached, although it does show what I want, but using your method, that means that I have to input them manually, in a sense, 2 columns for lookup, but that wasn't my purposes orginally. I needed a code, or an excel in-built formula(s) in order to continue forward and to pass on to whomever needs it.

    Also, the highlighted "error" isn't an error, because, Sep 3, 2011, in the 'FY 2011' sheet, we could see that it is on the Q4. It is shown as Q3 is because it was on Q3 on 2011.

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    Re: Non Calendar Fiscal Year - Quarterly

    You're right about the "error" for Sept 3, 2011 - it was my typo in the lookup table. Changing that typo gives correct result in col B.

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    Re: Non Calendar Fiscal Year - Quarterly

    Any idea how to code this or a formula without having to manually input and assigned the quarters?

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    Re: Non Calendar Fiscal Year - Quarterly

    Are you going to have any dates less than Nov 28, 2009?
    Will ongoing quarters always be 91 days long as they have been since 2010 Q2?

    If NO to the former and YES to the latter you can use this:

    =IF(A2<$H$3,"Q1",CHOOSE(MOD(INT((A2-$H$3)/91),4)+1,"Q2","Q3","Q4","Q1"))

    This formula produces all the same results as my first suggestion.

    NOTE: In the above formula cell H3 holds the date of March 6, 2010
    Last edited by Cutter; 04-20-2011 at 03:58 PM. Reason: Added note

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    Re: Non Calendar Fiscal Year - Quarterly

    may be this will be helpful (done for FY2011). You need to input the start date of the fiscal year only, check attachment
    Attached Files Attached Files

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    Re: Non Calendar Fiscal Year - Quarterly

    @ Cutter: Nope...it's not always 91 days long. In FY2010 for example, the 1st Quarter is already more than 91 days. At this point in time, I'm not planning to have dates less than Nov 28, 2009, since it' just taking too much.

    @ Watersev: Thanks for your help! However, I realized that you have a "hidden" formula that adds 91 and 90. I believe this is the closest to what I have, although it does involve in an input.

    Overall, the quarters are not based on 91 days etc. But, it is based on the calendar month "box" that need to be filled. I'll try to explain this to my best so that people who're trying to help me out with this could understand.

    Notice in the calendar of FY 2011 for example, and taking November 2011 "box" (rectangle shape in fact), Notice that Oct 29 - Oct 31 AND Dec 1 - Dec 2 are included in the November month "box". If we were to look at a traditional calendar, we would have not seen those dates, and thus it would not form as a "box". Another way of looking at it is that, by visualizing that we took out the Oct and Dec dates, and draw an outer line to it, it would not form a "box".Thus, in order to form a "box", the surplus from October are put on the November, and the shortage of November are taken from December.

    Also, If I'm not mistaken, I believe they have Saturday as the 1st day and Friday as the 7th day.
    Last edited by dluhut; 04-20-2011 at 05:01 PM.

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    Re: Non Calendar Fiscal Year - Quarterly

    I asked

    Will ongoing quarters always be 91 days long as they have been since 2010 Q2?
    Every quarter SINCE Q1 2010 has been 91 days - so I ask again - will all FUTURE quarters be 91 days?

    If so the formula I provided works.

    You can change the formula to:

    =IF(A2<40243,"Q1",CHOOSE(MOD(INT((A2-40243)/91),4)+1,"Q2","Q3","Q4","Q1"))

    to get rid of a referenced cell holding the start date of 2010 Q2
    Last edited by Cutter; 04-20-2011 at 04:46 PM. Reason: Added formula change

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    Re: Non Calendar Fiscal Year - Quarterly

    Hey Cutter,

    Sorry, I didn't read the last word there.

    The answer to that is still, No. The reason is because of the "box" that I've describe.

    Yet, your answer is indeed the closest of all, without having any input. Thanks!!!

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