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Audit Scoring with different weightage

  1. #1
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    Audit Scoring with different weightage

    Dear All,
    First of all I am excited to have found this forum. I am working in Oil and Gas organisation in UAE and pass most of my times on excel, trying to figure out how to resolve most calculations by myself.
    Lately I'm really stuck as I have done previous audit/scoring systems but with same weight distribution (N/A, 0, 1, 2) . This case is a bit different and would gladly appreciate your help!

    I'm creating a scoring method for an audit tool. The problem I am facing is that each question has a different weight (%) and the total of the questions should always equal 100% even if only one is answered. Ill try to give an easy example.

    1. What type of items are in the fridge?

    1a. Fruit (20%)
    2a. Cheese (30%)
    3a. Meat (40%)
    4a. Vegetables (10%)

    The Auditor will give a rating from a drop down menu that goes from N/A,0,5,10,15,20,25 etc to 100.

    My problem is in the compiling of the total. If one item is N/A than that weight has to be transferred proportionally to the remaining items.
    To make it clear, if 4a. is NA than that 10% needs to be redistributed to 1a, 2a and 3a in the proportion of 2.22%, 3.33% and 4.44%
    Equally if 2a and 3a are NA then 70% needs to be distributed to 1a in 23.3% (so total weight for 1a would be 33.3%) and 2a in 46.6% (So total weight would be 66.6%)

    I know the total would then equal to 99.9% but that's something I will tackle later (adding 0.1% somewhere i guess).
    Any help would be gladly appreciated!

    P.S. ill try to attach and excel in my next post.

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    Re: Audit Scoring with different weightage

    Attached the excel with a question from the audit. (ignore the pic)

    Thank youuuu!
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    Last edited by samiroma; 04-05-2016 at 12:24 PM.

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    Re: Audit Scoring with different weightage

    Try this in H5 and pull down:

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    (You'll probably want to format that as a percentage, and maybe divide by 100 for that).

    That SUMIF will add up the weights that don't have an N/A rating, so for example it will count 20 / (20+30+40) = 20/90 instead of 20% if you leave off the last one.
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    Re: Audit Scoring with different weightage

    Hi,

    Finally for the I column you can try this formula:
    Formula: copy to clipboard
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    The result will be like this:

    Weightage Rating Score Finale
    20% 75 16.666 17.6%
    30% 100 33.333 35.3%
    40% 100 44,444 47.1%
    10% NA 0 0.0%
    100% Compliane score 100%




    Hoop this helps,
    Last edited by WouterM; 04-05-2016 at 03:50 PM. Reason: Added table
    WouterM
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    Re: Audit Scoring with different weightage

    Dear ben_hensel and WouterM, thanks for the help! I was really stuck.

    Formula works well however there is an issue with the sum features. If I get all N/A the total is 0, Should be N/A. I tried =SUMIF function but cannot seem to get it right. Also if 1 item scores an actual 0 and the rest are N/A's then the total score should be 0.

    Did try to modify the formula to =IF(G4="N/A", "N/A", G4 * D4 / SUMIF($G$4:$G$7, "<>"&"N/A", $D$4:$D$7)) so that if I got 0 it would show 0 and N/A would show N/A...now it works for the single items.

    However the summing up no...attached.Audit.xlsx

    Thanks soever for your help!

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    Re: Audit Scoring with different weightage

    Paste this array formula* into H9:
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    *You'll need to press the F2 key, then press Ctrl, Shift and Enter simultaneously to get it to work properly.
    Let me know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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    Re: Audit Scoring with different weightage

    JetecMc Thanks it worked like a charm!!

    Thank you and all the others ever so much!

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    Re: Audit Scoring with different weightage

    You're Welcome and thank you for the feedback. If you haven't already please take a moment to mark the thread 'Solved' using the thread tools link above your first post. I hope that you have a good day.

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