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Finding the highest stage an applicant got to?

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    Finding the highest stage an applicant got to?

    Hi all,

    So I have been asked to create a list of which stage applicants applying for different positions got to at my work. I have this is a large excel list which I have sorted by Last name, first name and then date. This lists the last stage they got to at the top next to their name (please see attachment). is there anyway I can do something in excel which will show only the top record of each person so I can quickly get this analysis (so excel only shows the top date for each applicant, if you see the attachment I have highlighted the results I would like)? I do hope so!
    APPLICANT SAMPLE.xlsx

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    Re: Finding the highest stage an applicant got to?

    Would you like to create a new list with highest stage or just highlight as per sample?
    Quang PT

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    Re: Finding the highest stage an applicant got to?

    Hi there

    Create a new list with the highest stage please!

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    Re: Finding the highest stage an applicant got to?

    Try as per attachment.

    Note that in F and H column is array formula, mut be confirmed by Ctrl-Shift, then enter.
    Attached Files Attached Files

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    Re: Finding the highest stage an applicant got to?

    Oh wow thansk so much! I have just embedded this into my real sheet and have changed the range from A26 to A5373 as thats how many records they are. I see that I have to confirm the array formula but how do I do that for such a large number of rows? Do I highlight column F and H separately and do this or is there another way?

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    Re: Finding the highest stage an applicant got to?

    Press F2 (to edit) in cell F2 then Hold Ctrl-Shift then enter. Drag it down. Anyway, for large data, array formula is not a smart choice. Ask for more help with VBA solution.

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    Re: Finding the highest stage an applicant got to?

    OK great I am going to try this. Thanks so much for your help. I have never used VBA ever, how do I go about getting started with that for this need?

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    Re: Finding the highest stage an applicant got to?

    This might be of value to you. It combines the last and first names in case you have multiple applicants with the same surname.
    Attached Files Attached Files
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    Ron W

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    Re: Finding the highest stage an applicant got to?

    Hi there again

    Due ot the number of rows I have this isn't running very well. Can someone help me do the same thing but without the H column. I don't need the date column just the persons name and the highest position they got to. I think this might help speed up the array.

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    Re: Finding the highest stage an applicant got to?

    Have you tried the file that I uploaded. It uses one Array formula and if you don't want the date column just delete it. This file uses two helper columns that enable having multiple people having the same last name and different given names and return the correct values. I don't think that the other solution has this capability.
    Attached Files Attached Files

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    Re: Finding the highest stage an applicant got to?

    Oh I see thanks!!! I did look at yours and it looked great but didn't know it worked on two helper columns. I am going to try this now. Thanks so much!

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    Re: Finding the highest stage an applicant got to?

    The reason for the two helper columns (the first one is really the helper and the second uses that to extract data). The first helper column combines the last name with the given name to create a unique key (should be). If that isn't enough and a middle name is required because of duplicates, that can be accommodated.

    Good luck.

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