Help with creating/finding a record keeping-tacker for daily documents.

I work for a metal manufacturing company, and every day I get sheets called burntable sheets from a machine we use to cut metal. With the sheets it tells me what type of metal the thickness the program number in case we need to burn it or use it for reference, What project and structures the burned things foe along with heat numbers (serial numbers for the metal used certifications).
I have a sheet i enter in all my information and hyperlink the scanned in sheets, The problem is its taking me days to enter, scan, save, hyperlink as well as typing in the info into each correlating cell. Im looking for some help to make this data entry run a little smoother and faster so Im not falling behind on other work. I will attatch the one I use (i made). Would like to see if anyone can help make it look feel and actually be faster so i can stop getting in trouble.

Thanks for the reply!
Im using excel-2010 sorry,
so Here is a walk through. I get them from my production manager, I document whats on the sheet to the cells coordinating so that way its easier to find, so for example, When i get a stack this is what i do.
DATE CUT JOB STURUCTURE # PROGRAM TASK NAME THICKNESS PARTS QTY HEAT# LINK
11-11-18 1650 ohs-1 8733 t8135 .500 cpa cpc cpv 15 a7v364 (Hyperlinked .pdf file of this entry)
once they are all in there I scann them all in and once they are scanned i rename them to this (8733 11-11-18 1650 .500 a7v364.pdf) pdf is added onced saved.
I then transfer them to the folders i have named. So since this material was cut on 11/11 it would go in the file labeled allburntablesheet\2018\11) November.
I then go back to my spreadsheet and start hyperlinking.
Like I said im just looking for a way to make my working process a little faster and smother so in turn can stop getting in trouble for falling behind on these.
The reason these are important is because the heat # on these sheets are actual serial numbers that correlate to our certifications that are given to us saying it has been tested and certified to use per FDOT standards. So when I get these not only do i have to document them in this excel workbook, But also have to put the heat number in the jobs Material sheet aka Bill of Materials sheet thats in another workbook so we have a list of the parts and heat cert that goes with the part. and once i get to that part I hyperlink the heat number cert in our system to the correlating job so for my example above it would be the 1650 excel sheet and the heat number for the parts mentioned cpa,cpc,cpv is a7v364. I can provide an example mtr sheet if you need it. As you can see its just a lot of back and fourth work but i feel like if i could figure out entering them faster into my little document manager I made I could somehow connect it to the other job workbooks and in time learn to automate it if even possible to where once its entered into the first sheet the rest will auto populate.
Anything helps. And thank you again. Ive tried to google how to's, Templates for document managers, Records manager, file locators, and nothing has helped.