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unique records from 2 long spreadsheets

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    unique records from 2 long spreadsheets

    (I posted this question in the Excel functions forum, but I'm not really sure that's the right place) I am an Excel novice, so I hope this is the right place for me. I have a list of about 50,000+ rows of names (that I can reduce to 20,000+ if I have to). The list has about 15 columns with various information - address, phone, county, license number, several dates, etc. I get this list sent to me once a month. What I need is to find just the new names on each new list. The license number is the only thing I have found that both stays the same and is unique to each person, so I can use that as a filter, but if I use an advanced filter/unique records only, I will get names from the old list that are not on the new list which I do not want. Is there some way I can do this without taking all day and making my eyes cross?

    Laurie

  2. #2
    Forum Expert oldchippy's Avatar
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    Hi Laurie,

    Take a look at this previous post it may help?

    http://www.excelforum.com/showthread.php?t=598888
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  3. #3
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    unique

    Thanks, but I am novice enough that I didn't understand those formulas. Also, what I want is only the new names, not the duplicate ones. Example:

    list A
    Sue Adams
    Bob Bennett
    Joe Smith

    list B
    Sue Adams
    Jack Jones
    Joe Smith

    list C
    Jack Jones

  4. #4
    Forum Expert Paul's Avatar
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    Perhaps this will work..

    Example:
    The old data is in Book1.xls > Sheet1 and the "new" data is in Book2.xls > Sheet1.
    The license number is in column A of each file, starting in row 2. (Headings in row 1)
    Columns A-J have data in each sheet.

    In cell K2 of Book2!Sheet1 (new data) place the formula:
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    Fill that down to the bottom row of data. Any license that exists in the NEW data but not the OLD data will have a 1 in that column. Now you can filter by the 1's and you have your data.

    If you need to select those filtered records to copy and paste elsewhere, you can do so. Filter the data, then press F5, click Special, select Visible Cells Only and click OK. You can then copy the visible rows and paste them anywhere you want, excluding the hidden rows.

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