+ Reply to Thread
Results 1 to 5 of 5

How Do I Make an Excel DropDown List Populate Cells with other DropDowns?

  1. #1
    Registered User
    Join Date
    05-12-2010
    Location
    Ireland
    MS-Off Ver
    Excel 2007
    Posts
    11

    How Do I Make an Excel DropDown List Populate Cells with other DropDowns?

    Hello,

    I have a worksheet with 4 defined lists. 1 list is active on the sheet as a key. I want to make it so that the selection from the first list will allow the worksheet to automatically apply one of the other defined lists to a range of cell base on the choice made.

    The scenario is as follows:

    The dropdown list provided contains 3 venues.

    Each Venue has different people attending that particular venue.

    I have cells which need to be populated with the names of certain individuals from the list of people attending.

    The Sheet is currently laid out as follows:

    Cell B5 = Drop down list with 3 venue names. Venue A, Venue B, Venue C for example.

    Cell A8 = Date
    Cell B8 = Full Name
    Cell C8 = Start Time
    Cell D8 = End Time

    If I select Venue A from the drop down, I want Cell B8 (Full Name) to provide me with a list of choices from a defined selection of cells called VenueA_Staff. And obviously if Cell B8 is Venue B then B8 should show me a drop down with choices from a predefined list called VenueB_Staff etc etc.

    I hope that makes sense.

    I'd be obliged if any of you could lend a hand on this... it's driving me mad. I had assume originally that it was a simple IF statement... Then I though an INDIRECT statement but have failed on both fronts.

    Thanks for your time!

    Regards,
    Bill

  2. #2
    Forum Expert teylyn's Avatar
    Join Date
    10-28-2008
    Location
    New Zealand
    MS-Off Ver
    Excel 365 Insider Fast
    Posts
    11,372

    Re: How Do I Make an Excel DropDown List Populate Cells with other DropDowns?

    Hello Bosulli,

    what you're after is called "dependent data validation". Find a very good step by step tutorial here:

    http://www.contextures.com/xlDataVal02.html


    cheers

  3. #3
    Forum Expert JBeaucaire's Avatar
    Join Date
    03-21-2004
    Location
    Bakersfield, CA
    MS-Off Ver
    2010, 2016, Office 365
    Posts
    33,492

    Re: How Do I Make an Excel DropDown List Populate Cells with other DropDowns?

    Here's a sample sheet I've posted showing how it's done. The sheet "CHOICES" has the dependent drop lists (and shows one of the dangers of using them) and the sheet "LISTS" shows the lists and named ranges in use.

    Have a look.

    Sample Files
    Jerry Beaucaire's Excel Tools
    The files you want are:
    --DependentLists3.xls - 3 levels
    --DependentLists2.xls - 2 levels
    --DependentLists-SelfSorting.xls - Self-Sorting lists of fruits by color choices
    _________________
    Microsoft MVP 2010 - Excel
    Visit: Jerry Beaucaire's Excel Files & Macros

    If you've been given good help, use the icon below to give reputation feedback, it is appreciated.
    Always put your code between code tags. [CODE] your code here [/CODE]

    ?None of us is as good as all of us? - Ray Kroc
    ?Actually, I *am* a rocket scientist.? - JB (little ones count!)

  4. #4
    Registered User
    Join Date
    05-12-2010
    Location
    Ireland
    MS-Off Ver
    Excel 2007
    Posts
    11

    Re: How Do I Make an Excel DropDown List Populate Cells with other DropDowns?

    Fantastic....

    Thanks for the help guys.... I was almost there with the INDIRECT... The problem was i was calling the sublist by a slightly different name from the Primary list that referenced it.

    Thanks again to you both... it was just what i needed!

    Regards,
    Bill

  5. #5
    Forum Expert JBeaucaire's Avatar
    Join Date
    03-21-2004
    Location
    Bakersfield, CA
    MS-Off Ver
    2010, 2016, Office 365
    Posts
    33,492

    Re: How Do I Make an Excel DropDown List Populate Cells with other DropDowns?

    If that takes care of your need, please click EDIT in your original post, click GO ADVANCED and set the PREFIX box to SOLVED.

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Tags for this Thread

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1