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How can I gather information from multiple workbooks into 1 master workbook? VLook Up ?

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    How can I gather information from multiple workbooks into 1 master workbook? VLook Up ?

    Is it possible to VLookUp Data between multiple workbooks (12 different workbooks to be exact) in one master sheet?
    Below is how I would like to execute the problem.
    I have also provided mock-up workbooks. I made them real simple.

    I would like the master sheet to find the empty data for the item number. Basically, how can I automatically populate the empty data for each item number in the master sheet. Every item will be different. The 12 workbooks are invoices throughout the year (Jan, Feb, Mar, Apr, etc) and these workbooks have the data needed to fill the master sheet. How is this possible? Or is it not? Please explain.

    Master sheet.xlsx
    -Contains item number
    -Purchase Date
    -Sell Date
    -Purchase Price
    -Sell Price
    -Profit Price

    The 12 workbooks are the 12 months out of the year, which are invoices.
    - Contain the data needed in the master sheet such as sell date, sold price, and profit.

    The reason I would like to keep the 12 invoices as workbooks instead of worksheets in 1 big file, is due to the high capacity of item numbers each monthly invoice would have. For example (approximately 500 items in each workbook)

    I hope I explained the situation well enough.
    I am a basic user at excel.
    I have for hours and weeks, actually months, tried to figure this problem out.
    But I havent found any sources on the internet, although I have seen the VLook Up how to's on youtube between 2 workbooks, but not the 12 I would like.
    Thanks if you can help

    HERE ARE THE MOCK-UP FILES



    Is this possible? Has it been done?
    Thank you.
    Last edited by matt323; 12-25-2013 at 02:39 PM.

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    hi matt323

    I think that I know why your "hours and weeks, actually months" of trying have not been successful. I believe that you are coming at things the wrong way. (I try to be tactful, but usually fail )

    Your monthly sheet 1 spreads data relating to 1 item over 2 rows. This makes dealing with the data unnecessarily complicated. Could you put all data relating to one item on one row?

    Your monthly workbook spreads the data over 2 sheets which adds a complication - which I accept may be necessary, but could 1 sheet be used?

    If you really need to keep the 2 sheets separate then this is where vlookup can be usefully employed.

    I note that in January for instance on sheet 2 the formula in K2 is different to K3. This will make things extremely difficult

    I have assumed that the entries in January on sheet 1 relate to the entries on sheet 2. The first entries do not agree - is this just your mock up data that needs sorting out or am I missing something?

    Do you have to have the layout as shown, or can the item number be in the left most column?

    So many questions, but the answers may assist someone in arriving at a solution

    Regards
    Alastair

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    Disregard sheets 2. I uploaded those by mistake. I revised the workbook downloads. That information you seen in sheet 2 is actually information that is going to be put in between the sold and fees column once I figure this formula out.

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    Ok - so is the layout set, or can it be re-arranged so that item number is far left? No problem if not - it will merely require a different approach.

    Alternatively - why not copy and paste from the monthly sheets (12 times a year cannot be that onerous! )

    Regards
    Alastair

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    The vlookup system will not work - it will fail if you were to sell a second instance of the same item.

    I can only think of using a macro, which I know not everyone likes!

    Regards
    Alastair

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    If I were to sell a second instance of an item, I could change the item number to be unique. For example, abcL001, abcG001.
    What if I make all the item numbers different. No item number will be the same.

    Quote Originally Posted by aydeegee View Post
    The vlookup system will not work - it will fail if you were to sell a second instance of the same item.

    I can only think of using a macro, which I know not everyone likes!

    Regards
    Alastair

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    Certainly, a vlookup system would work, but you will then be referring to the same thing using 2 (or more) different references. Will that really work for you?

    Regards
    Alastair

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    Just noticed the duplicate thread.

    Continue with that one!

    Regards
    Alastair

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    are you going to post on the other thread?

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    how do I delete this post?

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    Re: How can I gather information from multiple workbooks into 1 master workbook? VLook Up

    Thread closed.
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