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Working with a large amount of email address lists with duplicate addresses

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    Cool Working with a large amount of email address lists with duplicate addresses

    Hi, there!

    I have a spreadsheet with 15 columns of email addresses. The top row is the name of the lists, with all of the email addresses in that list running down the columns. There are a ton of duplicate email addresses and I'm trying to see if there is a trend in which lists contain the duplicates. Ideally I'd like to organize by email address, with the lists that the address appears on in the columns next to it. Can anyone point me in the right direction on how to do this? There are so many duplicates that highlighting the duplicate values isn't working.

    thank you!
    Sara

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    Re: Working with a large amount of email address lists with duplicate addresses

    for quick attempt (would be much easier if you posted the file! !) but I would extract out the domain name "@????". For example make a new column for DomainNames and then sort on that and also the full email addresses....then you will have order and semblance to see what is duplicated. Can also use Conditional Formatting or a formula that compares the email address in Row 1 to email address in Row 2....copy formula down. ** display/attach file it would be much easier to show

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    Re: Working with a large amount of email address lists with duplicate addresses

    thank you for your help!! I can't attach my file because it's sensitive info but here is an example of what I'm trying to do:

    example.jpg

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    Re: Working with a large amount of email address lists with duplicate addresses

    thank you for your help!! I can't attach my file because it's sensitive info but here is an example of what I'm trying to do:

    Attachment 492694
    Attached Images Attached Images

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    Re: Working with a large amount of email address lists with duplicate addresses

    Put the data in a Table, then create a Pivot Table out of it. Use format below
    List Name
    List1 Cersi
    : :
    List1 Tyrion
    List2 Arya

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    Re: Working with a large amount of email address lists with duplicate addresses

    is there a tutorial you could point me toward or maybe elaborate? That is pretty advanced for me!

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    Re: Working with a large amount of email address lists with duplicate addresses

    I'm not sure I see why you would like data in your representation....I created something which may be helpful or as helpful as I can be without data.
    When I look at my results, I can tell that ayra is in List2 only; bran is in list2 and List4...etc. I don't understand your 'results' format, but I believe my method may solve your issue.

    (if you sent your 'sensitive data' with changed info (Ex. change/replace email addresses to different characters: all 'a' changed to 'l'; all 'b' to 'w' - it would change sensitive to garbled characters)
    Attached Files Attached Files

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    Re: Working with a large amount of email address lists with duplicate addresses

    I solved this in 3 steps:
    Step 1: Extract all the names in the lists eliminating duplicates.
    In F2 enter this formula and fill down:
    Formula: copy to clipboard
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    Step 2: Extract the List name for each of the values extracted in Step 1
    Enter this formula in G2 and fill across and down
    Formula: copy to clipboard
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    Step 3: Compact each row eliminating blank cells
    Enter this formula in L2 and fill across and down. Enter with Ctrl + Shift + Enter (array formula)
    Formula: copy to clipboard
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    Last edited by newdoverman; 12-08-2016 at 04:26 PM.
    <---------If you like someone's answer, click the star to the left of one of their posts to give them a reputation point for that answer.
    Ron W

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    Re: Working with a large amount of email address lists with duplicate addresses

    There was a data entry error in my previous submission that made it appear to cause an apparent error. This version eliminates that and also sorts the data into alphabetic order. The previous version can't be sorted because the data is treated as blocks with each block of data sorted separately. This version doesn't allow resorting but sorts into alphabetic order. The order can be reversed by changing the SMALL function in column R to LARGE.
    Attached Files Attached Files

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    Re: Working with a large amount of email address lists with duplicate addresses

    This is another way. It requires a helper column and two array formulas.

    In A15:A54 (in the attached; I made up my own data) this formula returns the 2 dimensional range as a single column range.
    Formula: copy to clipboard
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    Array entered in B15 this returns an alphabetized list of unique names. If you aren’t familiar with array-entered formulas array enter means the formula must be committed from edit mode by simultaneously pressing and holding down Ctrl and Shift while hitting Enter.
    Formula: copy to clipboard
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    Then in C15 this array formula filled down and across until you get all blanks.
    Formula: copy to clipboard
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    Dave

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