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Automated Time Tracker

  1. #1
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    Automated Time Tracker

    Hi All,

    I’ve been developing this ‘spreadsheet to track my billable hours’ but would like to add some functionality that I can’t work out.

    The main objective is to have it very quick to fill out, currently all I do is fill in the Job Number in column B and many other cells are automatically populated.

    One thing I would like to add is a daily and weekly hours worked. I have a job number EOD (End Of Day). When I enter this job number I would like excel to fill out the cell “TIME USED” in Column F with the sum of the time used for all jobs in that day. I am having trouble using a =SUMIF as the “Date” Column A, that would be used for the range, is a formula containing the NOW function. The criteria (which is the “Date” Column A of that row) is also a NOW function. The sum range is Column F (which has its own function that finds the ‘time used’ based on time started & finished less lunch time).

    It seems that maybe the =SUMIF can’t see past the formula in the cells. I tried using a TEXT function to force the SUMIF to look at the value of the cell not the formula but run into an issue when I have to call out a specific value for the text format which, will change as the date does.

    A simple SUMIF in column G can't recognize the similarity of the data in column A!

    Any suggestions for formula or comments on layout would be appreciated.

    Excel File Attached

    Thanks, tim.
    Attached Files Attached Files

  2. #2
    Forum Moderator - RIP Richard Buttrey's Avatar
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    Re: Automated Time Tracker

    Hi Tim,

    I'd be inclined to re-organise your data into a simple 2D table to record the Job times only. Then use another sheet for any analysis. Most probably a pivot table since this will easily work from a 2D table but not from your current layout.

    If it's of any interest I wrote a Job Time logging system recently. It comprises individual time sheets where the user just has to select a job from a drop down menu and click a 'Start' button. When they want to stop logging time they then click a Stop button. The system will remind them every x minutes and ask if they want to continue logging time or stop. I did this since it was suggested that sometimes people just forget.

    This reminder will work whether Excel is the current active application or not. The other part to the system is a Master Reporting system which will collect all the individual time sheet logs and report total times by Job/Client etc.

    If that may be of interest just PM me.

    Regards
    Richard Buttrey

    RIP - d. 06/10/2022

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